Our Clinical Toolbox contains information for Individual & Facility Members.
Customized tools for use in your department!
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- Medicare Part A Rules :
- SNF | SNF Explanation of Content
- Most Current SNF PPS Proposed and Final Rules, including:
- Fact Sheet
- CMS Wage Index Home Page
- CMS Wage Index Tables
- PDPM Changes
- Prior Year SNF PPS Proposed and Final Rules
- Medicare Program Integrity Manual – Chapter 6 PDPM Updates – Nov 2019
- For all PDPM content go to PDPM Resource Center
- PPS MDS and Payment Schedule
- Advanced Beneficiary Notices
- Breakdown of Requirements for each form
- Appeals Process – CMS
- What is Skilled Therapy Fact Sheet
- SNF Billing Fact/Reference Sheet
- SNF Part A Certification and Recertification Requirements (for SNF stay)
- SNF Part A Nursing Documentation to Support Skilled Care
- Part 1
- Part 2
- Therapy Schedule and Minute Tracker (sample)
- PPS 100 Day Tracker Sample 1 | Sample 2
- MDS Therapy Data Sheet
- Statistics and Report Forms
- ICD-10-CM Code List: LTC Therapy Most Common Codes
- CPT Codes for PT, OT and Speech
- Sample Billing Logs for PT, OT, Speech
- Medicare Part A Weekly Meeting Template
- Med A Triple Check Worksheet
- Therapy Discharge Notice (3 Day Notice to Nursing)
Medicare Part A Archives
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- Medicare Part B Rules (SNF, Hospital Outpatient)
- Part B Explanation of Content
- Evaluations | Progress Reports | Daily Treatment Encounter Note
- Re-Certifications | Discharge Reports
- CMS Therapy Documentation Fact Sheet
- Part B Explanation of Content
- Modifiers
- KX Modifier Threshold and Manual Medical Review
- MLN Matters 12397 – CO CQ Modifiers
- CO / CQ Therapy Assistant Modifier – Decision Tree (1/1/22)
- Proper use of Modifier 59
- NCCI Edits [National Correct Coding Initiative]
- Medicare Part B Edits for SNF, CORF, OPT
- Medicare Part B Edits for Private Practice
- CMS NGS Link To All LCD’s
- PT and OT Outpatient Revised LCD
- PT and OT Coding and Billing LCD Updates
- Speech LCD Updates
- PT and OT Outpatient Revised LCD
- Physician Fee Schedule
- CMS Physician Fee Schedule Home Page
- 2023 (CY2023) Physician Fee Schedule Final Rule
- Federal Register Link
- PDF Link
- CMS Home Page Link
- Archived Rules
- 2022 to 2014 Final Rules
- Physician Fee Schedule LOOK UP TOOL
- SNF CPT Coding PT OT SLP- With AMA Definitions and Coding
- Advanced Beneficiary Notice Forms CMS-R-131
- When to use and not to use
- Statistics and Report Forms
- ICD-10-CM Code List: LTC Therapy Most Common Codes
- CPT Therapy Evaluation Codes
- PT and OT Decision Chart for CPT Evaluation Codes by Complexity
- PT Decision Chart and Documentation Tool – Eval Codes by Complexity
- OT Decision Chart and Documentation Tool- Eval Codes by Complexity
- Med B Triple Check Worksheet
- New/Modifications to the Place of Service (POS) Codes for Telehealth
- Appeals Process
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- Humana Adopts CMS PTA/OTA Modifier Practice – Humana Resource Document
- CMS Memo 7/26/19 Regarding Manager Medicare MDS HIPPS Codes – PDPM
- CMS Memo 7/1/14 Regarding Managed Medicare MDS HIPPS Codes
- CMS Memo 5/23/14 Update on MDS Requirements
- CMS Memo 12/4/14 Update on MDS HIPPS Codes
- Interpretation of CMS Memo and MDS Implications
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Current RAI Manual and MDS Item Sets:
- CMS MDS HOME PAGE FOR UPDATES
- MDS 3.0 RAI Manual v1.18.11 Final (to be released May 2023)
- MDS 3.0 RAI Manual v1.18.11 DRAFT
- MDS-3.0-RAI-Manual-v1.17.1_October_2019 (Current manual)
- Technical Specifications MDS – Home Page
- Most Current MDS Item Sets
- OBRA: Comprehensive | Quarterly
- PPS: 5 Day Initial Medicare | Part A PPS DC | IPA
- Other: OSA | OBRA DC
- List of all Item Changes
- List of State RAI Coordinators, Names, Emails by State
MDS Training By Section:
- Section GG Cross-Setting Training (From CMS – 45 minutes)
- Lesson 1: Importance of Section GG for Post-Acute Care
- Lesson 2: Section GG Assessment and Coding Principles
- Lesson 3: Coding GG0130.Self-Care Items
- Lesson 4: Coding GG0170.Mobility Items
- GG0110. Prior Device Use with Information from Multiple Sources. (3:58)
- GG0130A. Eating. (6:19)
- GG0130B. Oral Hygiene (4:25)
- GG0130H. Putting on/taking off footwear. (6:25)
- GG0170C. Lying to Sitting on side of bed. (4:33)
- GG0170L. Walking 10 feet on uneven surfaces. (5:52)
- GG1070P. Picking up object. (5:49)
- Decision Tree for Coding Section GG0130. Self-Care and GG0170. Mobility. (11:56)
- GG Self-Care & Mobility Activities Decision Tree (PDF)
- Section C:
- Confusion Assessment Method (CAM©) Video Tutorial from CMS
- Brief Interview for Mental Status (BIMS) Video Tutorial from CMS
- PHQ-9 Training
- Section K: Swallowing and Nutrition
- Section M: Skin Conditions – Assessment and Coding of Pressure Ulcers/Injuries Web-Based Training from CMS
- Section N: Medications – Drug Regimen Review Web-Based Training from CMS
- Section J: Health Conditions: Coding the Standardized Patient Assessment Data Elements (SPADEs) Related to Falls
- Section O: O0100. Special Procedures, Treatments, and Programs
Custom Tools and Resources:
- Montero Section GG: Admission/DC Self Care & Mobility Data Collection Tool
- Section G Balance and ROM
- Interpretation of Section G: Balance and ROM
- Section O Therapy Days and Minutes
- Interpretation of Section O: Therapy Minutes, Days and Dates
- Section O: Restorative Nursing
- Respiratory Therapy MDS Audit Tool
- ADL Score Determination | Algorithm | Calculation
- MDS Correction Algorithm
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- CMS Home Page for ICD-10-CM Information
- CMS Guidelines for Coding
- ICD-10-CM Tabular List of Disease and Injury from CMS.gov
- ICD-10-CM Index List of Disease and Injury from CMS.gov
- ICD-10 Code Look-up Tool from CMS.gov
- SNF CPT Coding – With AMA Definitions and Coding
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- CMS QM Home Page
- 5-Star Quality Rating System Technical Users Guide
- MDS 3.0 Quality Measures User’s Manual
- Appendix A of QM User’s Manual – Lists Measures Detail
- List of All Short Stay Measures vs Long Stay Measures
- CMS SNF Nursing Home Compare Database
- CMS SNF Nursing Home Provider Database
*Montero Custom Quality Measures – Cheat Sheet
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- CMS SNF QRP Home Page
- CMS Video Summary of SNF QRP
- SNF QRP FAQ CMS Document
- Skilled Nursing Facility Quality Reporting Program – Provider Data | Provider Data Catalog
- SNF Quality Reporting Program Spotlights & Announcements
- SNF Quality Reporting Program Training
- Brief Interview for Mental Status (BIMS) Video Tutorial
- Section GG Coding Training
- SNF Quality Reporting Program Public Reporting DATA
- SNF Quality Reporting Program Measures and Technical Information
- Measures
- SNF QRP Measure Calculation and Reporting User’s Manual
- SNF QRP – Old Manuals
- SNF QRP Table with MDS Questions Triggering 2% Penalty
- SNF QRP Data Submission Deadlines
*Montero Custom Quality Measures – Cheat Sheet
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- CMS SNF VBP Program Overview and Home Page
- SNF VBP Facility-Level Dataset | Provider Data
- SNF VBP Program Performance Score Report User Guide
- SNF VBP Score Overview – CMS YouTube Video
- CMS – Accessing SNF VBP Confidential Reports – Instructions/Tutorial
- Understanding the SNF VBP Report – Tutorial
- SNF VBP – Understanding Confidential Feedback Report
- MLN article (PDF) about the Program
- Public Reporting of SNF VBP Program Data
- SNF VBP Program data are publicly available
*Montero Custom Quality Measures – Cheat Sheet
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- Nursing Home Compare
- What is Nursing Home Compare and How Can It Help You?
- *Nursing Home Compare – Find Your SNF’s STAR Rating
- CMS SNF Nursing Home Compare Database
- CMS SNF Nursing Home Provider Database
- Learn How Ratings are Calculated
- View Long Term Care (LTC) Facility Staffing Payroll-Based Journal (PBJ) data
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- Documentation:
- Fact Sheet: Requirements for Med A vs Med B
- Evaluation Templates (Medicare Compliant)
- PT | OT | Communication | Swallowing
- Progress Report Templates
- PT | OT | Communication | Swallowing
- Daily Treatment Encounter Note Templates
- PT | OT | Communication | Swallowing
- Dysphagia Plan of Care Template
- Home Evaluation Forms
- Objective Tests and Measures
- Tinetti Test
- Berg Balance Test
- Functional Reach Test
- Single Leg Stance Documentation Flow Sheet
- Tandem Stance Documentation Flow Sheet
- Sit to Stand Test Documentation Flow Sheet
- 4 Square Step Test Documentation Flow Sheet
- Maintenance Therapy Rules
- Jimmo Fact Sheet
- Jimmo Updates
- ICD-10-CM Code List: LTC Therapy Most Common Codes
- ICD9 Code List: LTC Therapy Most Commonly Used Medical Dx
- ICD9 Code List: LTC Therapy Most Commonly Used Treatment Dx
- CPT Codes for PT, OT, SLP
- **New CPT Therapy Evaluation Codes
- PT and OT Decision Chart for CPT Evaluation Codes by Complexity
- PT Decision Chart and Documentation Tool – Eval Codes by Complexity
- OT Decision Chart and Documentation Tool- Eval Codes by Complexity
- What is Skilled Therapy Fact Sheet
- Skilled Therapy – Action Word Documentation List
- Lab Values: Norms for Geriatric Population
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- State Operations Manual
- Major Manual Update – New F-Tag Labels (Index)
- State: PT, OT, Speech
- State Operations Manual
- Therapy Information, F Tags
- Audit Tools for Documentation, Chart Review
- Fact Sheet: Documentation Requirements for Med A vs Med B
- Contractures vs MDS Section G ROM
- What is Skilled Therapy: Fact Sheet
- CMS Targeted Probe and Educate (TPE) Audits
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- Therapy Schedule and Minutes Tracker
- Billing and Tracking Forms: PT | OT | SLP
- Statistics and Report Forms
- Triple Check Meeting Forms Part A Part B
- Template Rehab Policy Manual (For Facility Members)
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SURVEY INTERVIEW AND OBSERVATION QUESTIONS & PROBES
- State Survey RESIDENT OBSERVATION Care Areas and Probes
- State Survey RESIDENT INTERVIEW Care Areas and Probes
- State Survey FAMILY INTERVIEW Care Areas and Probes
- State Survey RECORD REVIEW Care Areas and Probes
- State Survey Procedure Guide
- State Survey LTCSP Mapping Document
- State Survey List-of-Revised-FTags
OTHER TOOLS AND RESOURCES
- State Survey Entrance Conference Form
- Survey Preparation Tool for Therapy Staff
- State Survey – CMS Form 672 – Data Collection and Instructions
- State Survey – CMS Form 802 – Data Collection and Instructions
- Survey Resources – UPDATED 2022
- Revision History for LTC Survey Process Documents and Files
- State Operations Manual – Main Page
- Link to CMS State Operations Manual – Appendix PP
CRITICAL ELEMENT PATHWAYS: FORMS SURVEYORS USE TO AUDIT EACH AREA
PRINT / SAVE INDIVIDUAL PATHWAYS FROM LIST BELOW:
- SNF Beneficiary Protection Notifications NOMNC ABN
- Dining Observation
- Infection Prevention, Control & Immunizations
- Kitchen Observation
- Medication Administration Observation
- Resident Council Interview
- Quality Assessment and Assurance (QAA) and Quality Assurance and Performance Improvement
- Abuse
- Environmental Observations
- Sufficient and Competent Nurse Staffing Review
- Personal Funds Review
- Activities
- Activities of Daily Living (ADL)
- Behavioral and Emotional Status
- Urinary Catheter or Urinary Tract Infection
- Communication and Sensory Problems (Includes Hearing and Vision)
- Dental Status and Services
- Dialysis
- General Care
- Hospice and End of Life Care and Services
- Death
- Nutrition
- Pain Recognition and Management
- Physical Restraints
- Pressure Ulcer/Injury
- Specialized Rehabilitative or Restorative Services
- Respiratory Care
- Unnecessary Medications, Psychotropic Medications, and Medication Regimen Review
- Medication Storage and Labeling
- Preadmission Screening and Resident Review
- Extended Survey
- Hydration
- Tube Feeding Status
- Positioning, Mobility & Range of Motion
- Hospitalization
- Bladder or Bowel Incontinence
- Accidents
- Neglect
- Resident Assessment MDS
- Discharge Planning
- Dementia Care
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- NYS July 2021 Case Mix Instructions – DAL
- NYS Case Mix Certification Form
- NYS CMI Instructions on New Collection Process for 2020
- NYS MDS Clarification Document
- NYS Dementia / BMI Add-0n Regulations – Criteria
- NYS Public Health Law
- NYS Section S Instructions
- NYS Section S Payer Rules
- NYS Managed Medicaid Manual
- Respiratory Therapy MDS Audit Tool
- NYS CMI Rules – Published 2008 (Currently active)
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- ADL Score Determination
- Algorithm
- Calculation
- Restorative Nursing Information
- Documentation Template
- Respiratory Therapy MDS Audit Tool
- What is Skilled Nursing: Fact Sheet
- Triple Check Meeting Forms
- RAI State Coordinators List
- Contractures vs MDS Section G ROM
- PPS 100 Day Tracker Sample 1 | Sample 2
- Laboratory Values: Norms for Geriatric Population
- Nurse Aide Worksheet: Template
- Advanced Beneficiary Notice:
- CMS-R-131 | SNF ABN 10055
- NOMNC 10123 | DENC 10124
- Breakdown of Requirements for each form
…and MORE…
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